December 2014

Handy Tool for PDF Manipulation: Able2Extract 9

There are some very unpopular words among working people. One of them is certainly the “deadline”. When the time comes to quickly wrap up projects, there’s nothing like productivity tools to help us finish everything by this dreaded deadline.

One of the tools that belong in this group is a PDF converter. A comprehensive PDF conversion tool helps its users in many ways. It helps speed up the process of converting PDF data into editable formats, so that users can edit, process and analyze them. It also allows people to quickly save their project to PDF and then password protects it. That’s the safest and professional way to send a completed project to people who are expecting it.

Able2Extract PDF Converter is an example of a tool that’s good to have for any project that involves working with digital files. It includes all main PDF manipulation features and, most importantly, it is created for all computer users, from the most inept to very tech-savvy.

The three main features of Able2Extract are converting, creating and securing PDFs. Here’s a quick guide to using them:

1. Convert PDF to MS Office, OpenOffice, AutoCAD and more

First download Able2Extract and start the program.

Click on the Open button on the toolbar (check out the image below)

Go through your file folders and find a PDF that you want to convert to an editable format. Double-click on it and it will open in Able2Extract.

Now click on either Select All (to select the whole document) or Select Area (to select only a part of the document with your mouse).

Convert PDF to MS Office, OpenOffice, AutoCAD and more

Next, convert the PDF to your desired format:

Whenever you are unsure about the next step, just follow the instructions in the balloons that the software provides. They clearly explain what to do.

2. Create a PDF from any printable document

Creating PDFs with Able2Extract is extremely easy and quick. It only requires two clicks.

Click on the Create button.

How to create a PDF from any printable document

Select a document from your file folders that you want to convert to PDF and double-click on it.

If you want to create a PDF from any printable file, without opening Able2Extract application, you can simply open your document and go to the Print option.

Create a PDF from any printable document

Choose Able2Extract from available virtual printers and click on Print above it. Your PDF will be created immediately.

3. Secure your PDF document

If you want to control whether people who receive your PDF file can print, copy and edit your document, you can secure it by adding passwords and file permissions to the PDF. Here’s how:

Open the document you want to protect and click on View, and then on PDF Creation Options:

In the box that appears click on Security, and then mark the Secure PDF option:

When you set a password for the Owner and User of the PDF, you’ll be able to check all file permissions that you want:

These are the basic functions of Able2Extract, but the tool offers many more options for PDF and file document manipulation. For example, users can customize their documents prior to conversion into an editable format (which significantly saves time for further file processing). They can also edit PDF pages and change their document information. Last but not least, people who are chasing after deadlines can have great use of Able2Extract’s batch conversion function, where they can open as many PDFs as they want and convert them all at once into their desired format.

To explore all these options, users can download the free trial version and use it for one week.

Holiday give away: Thanks to the team Able2Extract9, we have 1 (one) licence of this software, available for free to use, for our global readers, you have to post our URL to the social networks like Blogger, YouTube, Facebook, Twitter or so and than send an email with link to chaps_ks@yahoo.ca to claim your licence / PIN, remember only FIRST VALID CLAIM WOULD BE HONOURED, thank you!

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Beware of video conferencing vulnerabilities

Video conferencing is one of the most widely used tools for conducting conferences and meetings. You can initiate or take part in a video conference with anyone at any point in time and too from any location around the world. This is a great collaboration tool that saves time and money which other would have been spent on travels. However, the biggest benefit of videoconferencing is that it facilitates effective employee collaboration and helps them stay connected on a regular basis.

Security Concerns

Recently videoconferencing has been marred with some security issues which led to immense losses for some business. The same can pose a threat to your business as well if you have been using videoconferencing on a regular basis. The latest videoconferencing solutions use the internet and this makes it highly vulnerable to eavesdropping. The confidential conversations of your company can be leaked by the eavesdroppers if they are able to get access to the secured network.

As mentioned earlier, the latest videoconferencing solutions operate over the internet and the eavesdroppers can get access to your secured network. The bad guys can actually make life really difficult for the business houses if they are able to secure access to your network by using the holes in the videoconferencing system. The breach will not only allow the eavesdroppers heart the confidential conversations but also answer calls. The videoconferencing solutions that do not use a firewall protection can be easily accessed by the hackers.

Hacking

The threat becomes even more critical when the hackers are able to gain access to conference rooms of the companies that work with sensitive data, which might include anything from legal documents to health records. A few of such network breaches allowed the hackers to use the IP cameras and zoom in on the sensitive documents and even capture the keystrokes when participants typed passwords.

Videoconferencing systems can be vulnerable to some other forms of attacks wherein the hackers can disrupt important meetings by getting into the middle of conversations or completely disconnecting some of the participants in a conference. The hackers can even redirect the network traffic to pass through their computers and create a lot of problems for the concerned companies.

Less Risks with Secured Network

If you have an intranet setting for installing your videoconferencing system then the risks are much lower for your organization. You will be using the secured network of your company instead of the internet to connect to the different buildings of your company or branch offices at other locations. Hackers seldom find their way into secured internal company networks as it is tougher to breach the security. However, if you are using third party videoconferencing solutions then the traffic would be transmitted over the internet making it vulnerable to security threats. You can overcome this problem by beefing up the internet security and giving core network access to only reliable employees.

Two Pronged Protection

There is a two pronged approach to making your videoconferencing sessions safe – create a secured network for the videoconferencing system to work on and choose a solution that uses the updated digital certificates and standard encryption. This will eventually help the videoconferencing solution to securely connect with your network. It is also important that you use a robust network firewall which can filter and keep an eye on the unwanted traffic. In case the videoconferencing solution used by your organization does not require a password for connecting then it is important that you disable it immediately. You will need to make it really difficult for the hackers to gain access to your network and this can be achieved when you carry out network audits from time to time. Regular firewall and network updates are a must if you want to keep eavesdroppers at bay and make optimum use of your videoconferencing solution.

About the author

Michelle Patterson is excited with the new technologies that are threatening to change the way we stay in touch and communicate, particular in business. She works with companies that are introducing these technologies to make understanding them easy for regular people.

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Best practices for planning and deploying SIP trunking for PSTN

Best practices for planning and deploying SIP trunking for PSTN

Once you have decided to go ahead with SIP trunking for your PSTN communication system then it is imperative that you carry out the right planning and preparation. Here is a list of best practices that will definitely help you to plan, prepare and deploy SIT trunking for PSTN:

Preparing and planning:

· A very important part of preparation and planning is the choice of the provider. You need to find a provider that is the owner of the delivery medium that goes all the way to our premises besides the service. Quality of Service or QoS can be guaranteed only by the last mile providers.

· Often businesses are worried about your losing their DID or Direct Inward Dialing numbers and this is why they tend to retain the services of the PSTN service provider. However, if you are looking at hiring the services of a different provider, it is important to assess the possibilities of transferring the DID numbers and the time that would be taken for the same.

· You will also need to evaluate the service offerings for the SIP trunk a little more carefully as these services are mostly unregulated and even the pricing varies from one service provider to another.

· It is advisable to carry out a trial of the SIP trunk services prior to introducing the same into the production network of your business.

· It is very important for you to evaluate and compare the TDM (time-division multiplexing) service with the latest features of SIP trunk. This is mandatory if you wish to retain all the current features of your telephone network. Some of the features to which you must pay special attention to are Malicious Call Identification (MCID), Multilevel Priority and Preemption (MLPP), voice-band data (point-of-sale [POS] terminal, alarm systems, etc.), caller ID delivery, recording, and 911 call routing and solutions. These features might not be present with the SIP trunks or might work differently from the TDM trunks.

· You must ensure with your provider offers status monitoring along with troubleshooting. It is also important that you discuss the SIP trunk responsibilities with your provider.

Best practices in the Deployment are:

· It is imperative that you have a proper plan before the deployment of SIP trunk for our PSTN network. There is no point in rushing until and unless you are sure about what you are being offered. Thus, it is advisable to carry out a test of the SIP trunks and find out whether the call flows are smooth during the operation.

· You need to plan and mark the sites or user communities where SIP trunking will be deployed in phases. Barring the small sites, almost all the networks where the SIP trunking is deployed, a multi-phased deployment model is followed.

· You will also need to decide the call flows that would be incorporated for each deployment phase. For instance, you need to define the inbound, outbound, overseas, general calls or contact centre calls during every deployment phase. If you want to analyze or demonstrate ROI or return on investment then it is best to use the contact centre deployments. However, the call centre deployments are the toughest to validate as the call flows are the most complex. It is really easy to validate the general call flows but the ROI is longer. During the implementation, outbound calls can be safely said to be the easiest whereas you will need to resolve DID porting for the inbound calls.

· The costs associated with SIP trunk might vary from one service provider to another and from one country, region or continent to another.

About the author

Michelle Patterson is tech enthusiast with the latest developments and new technologies that are threatening and disrupting to change the way we stay in touch and communicate, particularly in business. She works with companies that are introducing these technologies to make understanding them easy for regular people.

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